Google vs office 365

Google (Apps for work) Vs Office 365 (for business)

Google vs office 365 : Google and Microsoft have been competing with one another to offer a productivity suite that includes all the essential tools for conducting daily business activities. But, which productivity suite is better?

For more insight, here is a side by side comparison.

Name Google Office 365
Plan options Google apps for work

File syncing and sharing with 30 GB of cloud storage.

VoIp and video calling.

Document collaboration – online spreadsheets, documents, slides.

Integrated online calendars for sharing.

Team collaboration with project site creation.

24/7 tech report.

Office 365 Business Essentials

1TB Cloud storage per user up to 5 users.

Online meetings, Instant Messaging and HD video conferencing.

Professional digital tools help create interactive reports, presentations.

Access to corporate social network for collaboration.

Automatic updates and 24/7 tech support.

  Google apps with unlimited storage and vault

Everything in google apps for work in addition to:

Enhanced security and administration.

Controls for google drive.

Unlimited storage (1TB exception per user for under 5 users).

Access to google vault for chat, emails, files and documents.

Search and export functions in a variety of formats.

Audit and reporting capability for google drive sharing content.

Email archiving.

Policy functions – customise message retention inbox holds.


Full installations Office on 5 PCs / Macs, up to 5 tablets and 5 phones.

Access to word, Excel, PowerPoint, OneNote, Outlook, Access, Publisher.

Access to online versions of office including word, PowerPoint, Excel.

1TB cloud storage per user up to 5 users.

1 skype for business app per user for 5 users.

Business email, calendar and contacts with a 50GB inbox per user.

No access to online meetings, Instant Messaging, HD video conferencing.

No access to corporate social network.

Professional digital tools help create reports, presentations etc.

Automatic updates, 24/7 tech support, and free trial.


Google Apps vs Office 365

Office 365 Business

Office 365 premium

Access to unlimited online meetings, instant messaging and HD video conferencing.

Access to corporate social network for collaboration.

  • Deployment options. Cloud, hybrid, or both?

Deployment is in the cloud.

Deployment is both cloud and hybrid.

  • Is the customer data kept private?

Data is stored in geographically distributed data centers within the google network.

Computing clusters are designed with redundancy to reduce data loss, equipment failure and environmental risks.

Access to data centers is limited to select google employees and personnel.

Data is stored in geographically distributed data centers with the Microsoft network.

Built in security with redundancy reduces data loss, equipment failure and environmental risks.

Customers know where the data resides and who has access.

  • Mail

30GB of inbox storage

With the ability to use a customised domain to create domain-based email addresses.

50GB of inbox storage


With the ability to use a customised domain to create domain-based email addresses.

  • Offline access who has the edge?

Offline access is limited to Google Docs, Google Sheets, Google Slides and Google Drawings using Google Chrome browser or a chrome device.

No offline access to Google sites, Google forms, fusion tables, files in pdf, .doc, .xls and .ppt formats, uploaded images, or folders.

Complete offline access using Office 365 Business and Business Premium plans.

Work automatically syncs the next time you connect to the internet.

  • Anywhere Access. How easy is it to access emails and data offline?

Fairly easy

To access emails, pre-written messages, view schedules, track Drive changes, access stored files and update documents.

Very easy

To access emails, messages, schedules, stored files, and update documents.

  • What platform makes it easier to work together?

Online collaboration in real-time shows changes to document edits as they are being typed.

Create store and edit documents, spreadsheets, and presentations online and in real-time.

Work on office files with anyone, in any location, and in real-time.

Create, store and share documents, spreadsheets, presentations and notebooks online.

  • Online meetings

Schedule events in google calendar in real-time.

Get meeting remainders directly to your Gmail inbox.

Join a video meeting in one-click through Google hangouts.

Unlimited online meetings instant messaging and high definition video conferencing.*

Collaborate with skype for business app.*

Communicate with corporate social network.*

  • Cost of ownership. Do you have to purchase add-ons or is everything included?

Everything is included with optional add-ons from Google store.

Everything is included with office 365 Business Premium with optional add-ons from the Microsoft Store.

  • Security compliance

Google holds security certifications including ISO 27001 certifications and SOC 2 AND SOC 3 Type II audits. For customers who are subject to the requirements of the Health Insurance Portability and accountability act (HIPAA), google apps also supports HIPAA compliance.

Microsoft is verified to meet requirements specified in ISO 27001, EU model clauses, HIPAA, BAA, and FISMA.

  • Security and Privacy

Google does not share your data with others except as noted in the Privacy Policy.

Your data is stored for as long as you require Google to keep it.

You can take your data with you if you choose to use external services in conjunction with Google apps or discontinue using google apps altogether.

Data is stored in Google’s network of geographically distributed data centers with 24/7 monitoring.

Access to data centers is limited to select Google employees and personnel.

Data is virtually protected as if it were on its own server.

Unauthorised parties cannot access your data.

Microsoft does not share your data with others.

Your data is stored for as long as your require Microsoft to keep it.

You can take your data with you if you choose to use external services in conjunction with Office 365 or discontinue using Office 365 altogether.

Data is stored on a Microsoft network of geographically distributed data center with 24/7 monitoring.

Multi-factor authentication, including biometric scanning, controls and secure data center’s access.

Internet data center network is segregated from the external network.

Lock box processes limits human access to your data.

Encryption protects your data on Microsoft servers.

Encryption in transit with SSL/TLS protects data transmission.

Threat management, security monitoring, and file / data integrity prevents or detects any unauthorised modification of data.

Rights Management Services prevents file-level access without using the proper user credentials.

  • Cost Savings

£3.30 per user per month

Up to £6.60 per user per month with flexible payment plans.

£3.10 per user per month

Up to £7.80 per user per month with annual commitment.

Web –

Email –

Tel – 02085017676

Reference links Google vs office 365 :



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