Content Management System
Content Management System

Content Management System is a software tool that enables you to create, edit, and publish content. While early CMS software was accustomed, manage documents and native computer files, most CMS systems are presently designed completely to manage content on the web.

The goal of a Content Management System is to supply an intuitive user interface for making and modifying the content of a website. Each CMS additionally provides a web publishing tool that allows one or more users to publish updates live on the web. It is a set of programs that are used to create and manage the digital content. Generally, it is used for both the Enterprise Content Management (ECM) and Web Content Management (WCM). An ECM helps the collaboration in the workplace by integrating digital asset management, document management and records retention functionalities, and providing end users with role-based access to the corporation’s digital assets. A WCM facilitates collaborative authoring for websites. ECM software usually includes a WCM publishing functionality, however, ECM webpages generally remain behind the organization’s firewall.

Both enterprise content management and web content management systems have 2 components:

  • Content Management Application (CMA)

It is the front-end user interface and It permits a user to add, modify, and remove the content from a website without the intervention of a webmaster.

  • Content Delivery Application (CDA)

It gives the back-end services which support the content management and content delivery when it has been created in the CMA.

The two elements (CDA & CMA) are integrated together in a CMS to streamline the web development method. CMS is available as installable applications and web-based user interfaces. While CMS software programs, like Adobe Contribute, were well-liked for a few years, they have largely been replaced by web-based CMSes. Most people like a web interface, since it simplifies the website updating method. Most web-based CMSes are updated automatically, ensuring all users have the newest or latest tools to manage their content.




RSS Feeds – The CMS should automatically generate RSS feeds from all of the sections of the website. Most of the people tend to just confirm the blog will generate a feed, however, it’s vital to make sure that feeds will be generated from anywhere.

SEO control – one of the biggest advantages of a CMS is that it permits your organization to do the toughest part of SEO on your own: produce content.  However, it’s also necessary that the site offers you control over other important SEO data, like meta descriptions and title tags. to completely optimize your content and draw in leads, you would like to have access to all of your SEO components.

Clean URLs – This component goes hand in hand with SEO control, but is important enough to also list on its own. Inspect the URLs the CMS creates and look at a few things:

  • They’re not too long.
  • They’re English and could be understood by someone,
  • They will be customized if need be. Many CMS generate sloppy URLs that ruin any effort at optimization.

Design Independence – The system has to be accommodating to any kind of design. This design remains a vital side of visitors’ decision-making method on whether to buy what you’re selling, contact your company, or browse through your content.  Don’t underestimate the importance of design; several systems restrict designers/developers and make them design for the system instead of for the brand.

Different Tiers of User Access – A “super admin” needs to be able to delegate completely different roles to different administrators.  You don’t need admins (or interns) poking around in areas of the site that aren’t relative to them or contain more sensitive data.  A system should allow you to control what content administrators will see an update.

Simple form Builder – Many superb form building solutions out there, like Wufoo, it’s vital that your CMS has the flexibility to construct simple forms. It gets tedious to always have to log in (and pay) to outside vendors to create a form and gather information, and there’s no reason you shouldn’t be able to do it from the CMS.

Speed and Performance – This one seems to be underestimated by many people, but is a large deal.  I’ve been bogged down in some systems where it takes several minutes to just get to the page I would like to edit.  This sloth should be a deal breaker.  If a CMS can’t perform its main job rapidly then that’s generally just an indicator to come with that system and company.

Incorporate Plugins – The system must have demonstrated its ability to scale through plugins.  No base CMS can solve every possible website problem, and you should be cautious of anything that claims it does.  However, the CMS needs to be open enough that your developers or the CMS Company will incorporate plugins that can help improve and scale your website as required over time.

Permission Control – The final purpose above states that you will give various access levels to your content. This implies the structured content will assist you that offer it to new users who have remained loyal over time. A similar work for their creators too. Organizations have totally different job functions. The actual fact that a business has multiple content writers doesn’t mean they also have the permission to publish. There should be a method in your CMS that controls the publishing powers of every writer. while some writers will publish only certain topics, others may not even have publishing authorization at all. There may be a combination of processes, however, a rank-style publishing procedure is a key feature of a good CMS.

Open APIs – You may have heard so much about Apis, however, unless you’re tech-savvy, it might still be a gray area. As a twenty-first century seller, you ought to know more than its surface definition. an Application Programming Interface is a piece of software that facilitates the exchange of information between various systems. With an API (acting as an intermediary), application programs will interact and share information with each other. With a combination of an open API and a flexible repository, your CMS will give content that supersedes the web. A CMS with open API will help a developer to make an app with pre-existing content that provides a commercial price.

Content Personalisation – A PWC survey revealed that up to ninety-four of top-level executives say that offering personalized experiences is the key to communicating with their clients. With additional advancing technology, content marketers are finally able to meet consumers’ personalization demands. Some CMSs are capable of providing out-of-the-box personalized content while others require the integration of a third-party cloud service. At first, define your methods before embarking on a direction, because personalization remains a complex area for few organizations.



  • Content Management System (CMS) is a centrally monitored portal where users can upload their content without knowing too many techniques for uploading.
  • A few staff will be required for the IT department (this tips the balance in favor of businesses as it would cut down on the prices. Just in case of tiny scaled businesses particularly, one won’t have to maintain a whole department with technical experts).
  • In terms of time, this reduces the updating of information massively. One can need to log in to update the data and the method is user-friendly. This form of time-saving adds to the efficiency of that organization’s workforce.
  • Users control what content should be accessible and what shouldn’t be to the public. CMS additionally offers an extended measure of security comprising of techniques or ways to securely tuck away the content from the regular website users.




  • No ability to create practicality not envisioned in the CMS (e.g., layouts, web apps, etc.)
  • When using CMS user should operate on an extremely fast processor as CMS dominates the complete RAM area and resources of a computer. This may not permit a user to multitask on the same desktop.
  • CMS software will have to be updated from time to time and users will have to look out for updated versions in order to perform properly with CMS and affirmative for the upgrading, the user will need a programmer as functioning on an obsolete CMS will be more troublesome than convenient.
  • Another issue can be that CMS hosting is quite costly. Web design corporations advise their clients to use a system depending on how frequently their sites need to be updated.

Here are some important techniques to secure your CMS:-

  • Use a strong password to secure the Administrator Backend.
  • Almost everybody and their distant relation will access a Joomla website with /administrator or a WordPress website backend with /wp-admin. Make sure you change your website frequently with a robust password.
  • Install a Firewall – Firewalls are not only effective for web security, they additionally assist you to track suspicious activities on your website. In some cases, you can even see the IP address of the offenders.
  • Upgrade your CMS features – One of the simplest ways for hackers to breach a system is through an outdated plugin or extension. Make sure you keep current with the latest versions of your CMS options and update them when due. Be sure to backup your data before any updates.
  • Back up your systems – The importance of backups will never be overemphasized. Keep your backups up to date too. You never know when you might need them. Data can be lost at any time.
  • Get a Secure Sockets Layer – An SSL or HTTPS is a security for your website. Besides encrypting all of your web information, it provides your visitors the assurance they have that their personal data and information are safe on your website. What’s more, Google supports secure sites by labeling them consequently and ranking them positively in its search engines.

The following list of Content Management Systems is free to download and use unless otherwise stated:-



Free web software designed for making template-based websites or blogs. Another free and open source WCMS based on MySQL and PHP. WordPress is utilized as a part of a web hosting service (, or it is deployed on a local computer to act as its own internet server ( It’s immensely well-liked amongst the blogging community. It remains the most widely used content management system on the web, therefore it might be crazy to list the most well-liked Content Management System tools without a mention of WordPress. Many of your favorite websites rely on WordPress, to not mention countless blogs. Several have already been created in the past hour using WordPress. WordPress offers a fast and easy installation when done manually. Many web hosts (like Bluehost) offer automated, one-click installation. The huge developer community has collaborated on creating and providing feedback for an unparalleled collection of plugins, enhancements, and themes. Most of those are free and some are paid. Fancy getting your hands dirty with some light PHP or CSS? you’ll edit key theme and plugin files from within the WordPress admin screen. That’s what we call flexible.



A versatile web-publishing tool that supports custom databases and extensions. A free and open source WCMS built on an MVC framework. Joomla is written in PHP and offers features like caching, RSS feeds, blogs, search and support for language internationalization. You’ll use the software to keep track of all the types of content published on your website and control their quality. It is compared to a library that stores and keeps track of books. The interface makes the software easy to use even for novices.  You can use Joomla to make and manage content like text, video, music, images etc. You don’t need technical skills or content management data to use the software. With a single click, you’ll organize and manage all of your content. Joomla is used to empower websites of all shapes and sizes. In terms of complexity, Joomla lies between easy WordPress and advanced Drupal.




An open source platform typically used for developing community-based sites. Drupal is represented as a community publishing system. Mainly, Drupal is a CMS that has been optimized to be used on the internet as a social medium. In short, it’s a system that takes necessary components of Content Management System, blogging and e-commerce platforms, wikis, and forums to make an integrated standard solution which will be used for e-commerce, publication, and communication. Drupal is an open source CMS system that’s used to power many websites and applications at no cost. Many diverse communities of users actively apply, build, and support the development of the software. Drupal offers features like advanced menu management and user management. Users will utilize these options to make easy, however sophisticated websites, blogs, social networking pages etc. You’ll use the software to create and manage a range of content types including blogs statistics, texts, polls, videos and more.


Google Sites

google sites

Let’s get started with perhaps the easiest content management system presently available. Google Sites makes it as simple to create and edit a website as creating a document in Microsoft Word. The user interface is intuitive, and with a wealth of Google technologies that can be included (Google Drive documents, Google Maps, and more), you’ll be able to create an internet site that shares the data you want it to.

Note: This isn’t the type of tool you’ll download and install on your own server. Regardless, while it may lack the developed options of some of the other CMS tools in this list if you’re looking for a quick website solution, and easy-to-use CMS, Google Sites is the place to start.




While many of the Content Management System applications in this list will be available at no cost, ExpressionEngine is one that offers both free and paid versions. The premium ExpressionEngine CMS is available for $299 per license; for users preferring a free option, ExpressionEngine Core is available. Mobile friendly and content agnostic (content is maintained and can be utilized in a myriad of ways), ExpressionEngine is a powerful Content Management System. you’ll even create your own templates with some easy-to-use, custom tags. And if you opt for the paid version, ExpressionEngine comes with the complete set of features (ExpressionEngine Core offers a limited choice). There is also a 3rd party e-commerce add-on, CartThrob. It is available at a price of $249.



SilverStripeIt is an open source CMS solution. It doubles up as a standard CMS as well as a framework for web applications. Don’t need to develop a web app? That’s no problem because the CMS is powerful enough to sit in the background of most websites. SilverStripe bundles SEO (Search Engine Optimization) and multilingual tools alongside the standard applications programme editor. It features a variety of add-ons for introducing extra functionality and a flexible design (HTML, CSS, and JavaScript will all be edited). Search engine mastery takes information, experience, and plenty of trial and error. You’ll begin learning the basics and avoid common SEO mistakes simply with the help of the many SEO guides available on the web.




TextPattern comes in an incredibly modest 2 MB download. Within minutes, you can start blogging. If you wish to tweak the design, all aspects of the XHTML and CSS can be manipulated via the admin interface. Be aware, however, that TextPattern is aimed squarely at bloggers; it will form the heart of a corporate blog, however, bloggers will benefit best. TextPattern features an anti-spam comment system and if you need support, there’s friendly and helpful support via the forum. TextPattern is a solution that you should consider for producing blogs. If you’re planning to move to this Content Management System, ensure you use its import tool to save time.




A Ruby on Rails content management system, RefineryCMS v 3.0.5 has over 500,000 downloads at the time of writing. 100% free and open source, RefineryCMS is additionally devastatingly easy to use. We’re talking point, click, launch a simplicity increased by the clear, clean user interface. RefineryCMS is flexible enough for you to use any layout or design for your website. And along with community-contributed extensions, you’ll additionally develop your own. Over the years, RefineryCMS has developed into a stable content management system and a realistic alternative to WordPress.



Ghost cms

There are many reasons for browsing a list like this might be to find an alternative to WordPress. A bunch of former WordPress developers developed one such alternative. Ghost is the name of the Content Management System that marries blogging with subscriber management. Like many of the different tools, Ghost is available to install on your own server. However, it’s additionally available as a paid service, but the pricing comes in at simply $19 a month. Given equivalent WordPress, hosting is $49 for a similar period, you’ll see the advantages of switching to Ghost.

Note: Ghost doesn’t offer an e-commerce solution. It suggests you stick with WordPress if you want a business website.



Jekyll cms

If you’re attempting to migrate away from WordPress and similar CMS tools, and are searching for a new method of managing a website, Jekyll might just be the tool for you. Eschewing databases and comment moderation, Jekyll focusses on your content. Designed to form static websites, Jekyll can be up and running in moments. But don’t think you can’t blog with this tool. You can! It’s blog-aware, and Jekyll options import tools for a host of different blogging platforms, from WordPress to Blogger. The result is a CMS that keeps things easy and perfect for modest business websites and you don’t need to worry about hosting, either. Free hosting is often enjoyed for your Jekyll installation at Github!




There is something slick and spectacular regarding Concrete5. Targeting to put the tools for website creation into the tools of anyone, this Content Management System is potentially the ultimate time-saving device for web developers, designers. This Content Management System remains popular because of the method the end user gets the tools they need to edit or restyle their blog. instead of a standard admin page, blog editing takes place in the blog itself. Don’t want to wait for the page to reload to see how your changes look? With Concrete5, the changes are live.




It was launched in 2005. It is running over 100,000 websites for business of all sizes. It’s simple to use and permits anyone to create content. It’s even possible to deploy multiple designs to the identical website. Developed to deliver content to search engines without extra SEO plugins, ModX is a CMS that everyone should try out. Interestingly, ModX has additionally been developed with a focus on security. It is flexible and scalable. The robust security makes it ideal for use on high-end sites. This is achieved in part because of the xDPO database layer, which ensures data is cleaned (“sanitized”) before being saved to the database. As a result, ModX has just fourteen vulnerabilities posted on the US Government’s National Vulnerability Database. In distinction, WordPress had 1217 (one thousand, 200 and seventeen) vulnerabilities logged in March 2017. That’s eighty-seven times more potential security holes. If you would like to keep your website secure, ModX is correct CMS for you.



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